Program Assistant I

Job Summary:

This position provides high-level administrative and operational support to programs operating in JFK Partners. This Program Assistant position (full-time, 1.0 FTE) position will provide financial, operational, & communication support for the JFK Partners faculty and staff, including the ENRICH program. ENRICH is a transdisciplinary early intervention training and clinical service program that operates on a fee-for-service basis as part of JFK Partners under the Section of Developmental Pediatrics, CU School of Medicine. The ENRICH program includes eight faculty from several different disciplines and typically 4 to 5 graduate fellows.

Key Responsibilities:

Operational, Administrative, and Communication (50%):

• Supporting program faculty and fellows; assuring they have access to the equipment they need to provide home and telehealth visits.
• Act as a main point of contact for faculty, staff, and student inquiries; maintain knowledge of and interpret program processes and policies; Able to resolve problems, answer questions, and provide information, and/or advise others on program policies/guidelines.
• Ordering office supplies.
• Maintaining the computer inventory.
• Serving as the point person for the copy machine contract and ordering copy machine supplies.
• Processing disability verifications using archived medical records.
• Collecting and reporting faculty leave.
• Disposing of old equipment.
• Processing/approving keys, badging, and conference rooms.
• Make recommendations to existing workflows/processes to a supervisor.

Financial (50%):

• Monitor billing and program accounts and maintain records for the ENRICH Early Intervention program within JFK Partners.
• Preparing budget documents and reports.
• Assisting faculty/trainees with travel reimbursements, processing purchase orders, and entering data for grant activities.
• Estimate/forecast budget needs (usually connected to purchasing); assist with budget recommendations for future spending.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 2 days per week on campus and as needed for in-person meetings.

Why Join Us:

The University of Colorado Anschutz Medical Campus ranks among the top institutions nationally in clinical care, education, and research. Its 230-acre campus, designed to enhance collaboration and interprofessional education, hosts the College of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, and Public Health; the Graduate School; a Health Sciences Library; and two hospitals. CU Anschutz offers two undergraduate degrees, 35 graduate degrees, and five first-professional programs. More than 4,000 students learn alongside faculty members who also make meaningful medical discoveries and provide expert clinical care through 1.5 million patient visits annually. A hub for research and innovation, CU Anschutz receives over $400 million in research awards each year and has filed 1,300 patent applications and formed 53 new companies since 2002. Read CU Anschutz Quick Facts here.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication, and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community, and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

• Four (4) years of relevant experience in a program or administrative support role.
  
  
  
  • Substitution: A combination of related education and/or relevant experience in an occupation related to the work assigned equal to four (4) years.
  
  
  
  

Applicants must meet minimum qualifications at the time of hire.

Conditions of Employment:

• Must successfully pass a drug test through Children's Hospital Colorado.
• Must be willing and able to pass a national criminal background check.

*For questions regarding Children's Hospital drug testing requirements, please contact Children's Human Resources at 720-777-8598. Some positions may require testing if access to Children's Hospital or their systems is needed at any time during employment with the University. If drug testing is required, it will be listed in the job posting.

Preferred Qualifications:

• Experience with billing processes for private and public insurance for therapeutic purposes.
• Experience maintaining medical records.

Knowledge, Skills, and Abilities:

• Proficiency in all aspects of Microsoft Office.
• Ability to communicate effectively, both in writing and orally.
• Ability to respond to ENRICH faculty and fellows/trainee inquiries and JFK faculty and staff reasonable requests promptly.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Demonstrate commitment and leadership ability to advance diversity and inclusion.
• Support the mission and values of JFK Partners.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Renee Charlifue-Smith, renee.charlifue-smith@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until the position is filled. For best consideration, apply by December 10, 2024.

Anticipated Pay Range:

The hiring range for this position has been established as $52,345 to $64,907.

The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.