Outreach & Volunteer Coordinator

Job Posting Title:

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Hiring Department:

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

This is a one-year position with opportunity for renewal based on funding and performance.

Few universities anywhere offer the range and depth that the University of Texas at Austin does for biodiversity research, education, and public engagement. Here leading scientists make discoveries across the wide spectrum of life, from miniscule organisms to complex ecosystems, and researchers have the opportunity to be a part of groundbreaking scientific discoveries that transform our world and top-tier educational programs that develop scientific leaders. Our affiliated graduate programs are ranked among the top programs in the nation. Our commitment toapplying scientific research for the betterment of societymeans engagement with the public, working with communities to advance understanding about natural resources, care for the land and local water supplies, and preservation of Texas biodiversity. For more information about the University of Texas at Austin's Field Stations, please go to http://biodiversity.utexas.edu/field-stations.

This position will include a full-time benefits package (https://hr.utexas.edu/prospective/benefits).

Security sensitive; criminal background check conducted on selected candidate. Hiring decision is contingent upon clearing background check requirement.

The Volunteer and Outreach Coordinator will serve as the primary point of contact between the field station (https://fieldstations.utexas.edu/field-stations/brackenridge-field-laboratory) and potential volunteers, as well as external community partners. This individual will play a key role in recruiting, engaging, and retaining volunteers while also fostering meaningful partnerships with local organizations to extend the reach of our mission. The role requires excellent communication skills, a passion for community engagement, and the ability to build relationships both internally and externally.

• Volunteer Recruitment & Engagement:

• Actively recruit volunteers through outreach campaigns, community events, social media, and partnerships with local organizations.

• Screen and interview potential volunteers to match their skills and interests with appropriate opportunities.

• Maintain regular communication with volunteers, ensuring they have the support and resources needed to succeed in their roles.

• Organize volunteer training sessions, orientations, and recognition events.

• Foster a positive and inclusive volunteer culture that encourages ongoing engagement and satisfaction

• Outreach & Community Partnerships:

• Establish and maintain relationships with local schools, businesses, nonprofits, and other community organizations to identify opportunities for collaboration and volunteer involvement.

• Represent the organization at community events, fairs, and meetings to raise awareness of the organization's mission and volunteer opportunities.

• Coordinate outreach initiatives and campaigns to attract new volunteers and strengthen community engagement.

• Administrative Support:

• Maintain an accurate database of volunteer contacts, hours worked, and activities.

• Assist with scheduling volunteer shifts and coordinating logistics for volunteer-driven events.

• Track and report on volunteer engagement metrics and outreach outcomes.

• Help manage volunteer recognition and appreciation efforts, ensuring volunteers feel valued for their contributions.

• Advocacy and Promotion:

• Develop and share compelling stories and testimonials that highlight the impact of volunteers and the field station's work in the community.

• Collaborate with marketing and communications teams to promote volunteer opportunities and activities through digital, print, and social media platforms.

• BS in Ecology or related field

• At least 3 years experience in volunteer coordination, event planning, or community outreach.

• Passion for community engagement and social impact.

• Excellent verbal and written communication skills.

• Strong interpersonal skills, with the ability to build relationships with diverse groups of people.

• Organizational skills and attention to detail.

• Ability to work independently and as part of a team.

• Relevant education and experience may be substituted as appropriate.

• Familiarity with volunteer management software or CRM systems is a plus.

• Flexible schedule and availability to attend community events, meetings, and volunteer activities.

• Experience working at a field station and an understanding of the unique goals and challenges associated with field station outreach

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

$36,000 + depending on qualifications

• May work in all weather conditions

• May work in extreme temperatures

• May work around chemical fumes

• May work around standard office conditions

• May work around biohazards

• May work around chemicals

• May work around electrical and mechanical hazards

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

• Climbing of stairs

• Climbing of ladders

• Lifting and moving

• Flexible schedule and availability to attend community events, meetings, and volunteer activities.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.