Project Manager-Facilities
 JLL | |
 United States, Washington, Spokane | |
 Nov 21, 2024 | |
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This position will manage a wide variety of construction projects across the Federal client service area; Washington, Oregon, Montana and Idaho. Position requires understanding and experience with the construction project lifecycle from inception through acceptance and closeout. This position is within a fast-paced organization of multi-disciplinary professionals including; facility managers,
architects, engineers, interior designers, and client representatives. POSITION RESPONSIBILITIES Support and facilitate client manager assigned project or multiple projects from inception to completion and provide guidance and recommendation utilizing PMI-Project Management Methodology, best practices, and internal skill development as requested by and with guidance from the client manager, team lead or other personnel with the authority to do so, including:Research the facility project type using industry references and benchmarks for the building type, analyze plans of existing projects, consult with subject matter experts (SME) familiar with the building type, and cost estimating services. Facilitate establishment of project goals and objectives by identifying issue or need to be addressed. Discuss and review with client any dependencies, project deliverables, and resources, Gather needed drawings and other internal client requirements to assist in crafting the Scope of Work (SOW) for the proposed project. Work with client point of contact (POC) to identify relevant codes and standards that may apply to the project, to include OSHA, NFPA, building codes, and client standards, that may influence project scope and cost. Identify strategies to accomplish the project goals by assessing and conveying opportunities and constraints such as lead time(s), weather, other projects, and more. Provide recommendations to the client manager on approaches to the work, roadmaps, work plans, and impacts to deliverables and goals for guidance and approval. Assist in drafting technical specifications and statements of work for all projects. Schedule and facilitate project team meetings as required. Recommend an overall roadmap of efforts required to achieve program initiatives and project objectives. Draft project management plans, resource strategies and accurate estimates to achieve project goals as required. Identify and request necessary subject matter experts needed during the project. Forecast and recommend required project resources to fulfill project needs; recommended resource requests must be submitted to, coordinated with, and provided by appropriate client managers.Collaborate with client stakeholders to gather project programming requirements in order to develop accurate project scope, schedule, and budget. With the review and approval from the client manager, define project success criteria - Key Performance Indicator (KPI) - and disseminate status reports of key deliverables to all involved teams throughout the project life cycle.Inform client manager of potential changes in scope, schedule, and budget in a timely manner and obtain appropriate written authorization for any changes prior to sending vendor Notice to Proceed (NTP) Organize, coordinate, and facilitate the work of selected vendors including all technicians, estimator, and other work team members to ensure full understanding of the project. Ensure all vendors understand and follow all JLL and client safety requirements. Serve as liaison between business and technical aspects of projects, includes recommending project stages and assessing business implications for each project phase. Monitor progress of assigned projects to track timelines, milestones, deadlines, standards, and targets. Inform appropriate client manager of any obstacles or potential delays to project timelines, targets, or success; provide corrective action recommendations. With client manager and impacted staff assistance and guidance, address and navigate politically sensitive issues in a collaborative and professional manner. Provide background information, technical input, options, and recommendations for project decisions as requested by client manager; work with appropriate parties to facilitate resolution of conflicting team positions. Issue project status reports on a regular or as requested basis. Maintain consistent communication with project sponsors, managers, and clients on the progress of the project vis-a-vis the work plan. Conduct project lessons learned and create a recommendations report in order to identify successful and unsuccessful project elements as requested or required. Take a proactive stance on project risk management by:Anticipating and identifying potential areas of risk and crafting thorough Job Hazard Analysis (JHA) including mitigation for every project Deliver JHA briefing daily during construction prior to any work starting Track, monitor and facilitate resolution of issues and risks identified within the projects, as well as compliance related dependencies.Maintain issue, risk, and/or action log as required. Develop mitigation plan to minimize or eliminate risks for every project acceptance by appropriate client manager / personnel. Liaise with project stakeholders on an ongoing basis; effectively communicate project expectations to team members and stakeholders in a timely and clear fashion. Support and facilitate the following functions:Written and verbal sponsor communication. Project team communications and coordination. Inter-project team communications and coordination; and Implement Change Management. Support and facilitate the following deliverables:Facility Program and Functional Requirements. Scope Definition and Owner's Project Requirements documentation. Quality Assurance Plan Project After Action Review and/or Lessons Learned recommendations REQUIREMENTS Education & Corresponding Experience Bachelor's degree in applicable fields: 2 - 5 years of direct work experience in construction project management Bachelor's Degree not in applicable fields: 3 - 5 years direct work experience in a project management capacity, including all aspects of process development and execution No degree: 5 - 10 years of project management work experience with proven experience in leading a team and/or work with construction firm Experience must include direct work experience in a project coordination/management capacity, including all aspects of process development and execution. Required Technical Skills & Experience Knowledge of, and experience with the principles, practices, techniques, and underlying concepts of commercial construction and the underlying construction life cycle. Proficiency with Microsoft Project or Smartsheets. Preferred Skills & Experience Experience working with a US Federal Agency Experience with RS Means Experience in writing technical specifications and statements of work. LEED accreditation. Experience in the utility industry. Experience in reviewing working drawings and technical specifications at various stages of completion for adherence with design scope and established standards. Experience conducting research into project-related issues and products. Additional Requirements Valid U.S. Driver's License is required. Must be a US Citizen. #ProjMjobs | |