Enrollment Specialist - Dual Enrollment Categorical position subject to continued funding
 Santa Barbara City College | |
 United States, California, Santa Barbara | |
 Nov 19, 2024 | |
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Enrollment Specialist - Dual Enrollment Categorical position subject to continued funding Salary: $76,932.00 - $93,711.00 Annually Job Type: Classified Staff Job Number: 141 Closing: 12/9/2024 11:59 PM Pacific Location: Santa Barbara, CA Department: Dual Enrollment Program Basic Functions As directed by an assigned administrator, Enrollment Specialists are responsible for coordinating a variety of outreach, recruitment, program advisement, pre-enrollment, assistance and support services to facilitate, enhance and assure smooth and successful student enrollment at the College. Duties will include identifying matriculation errors and issues and collaborating with appropriate departments to resolve issues in a timely manner; working with students and High School site Career Technicians to coordinate and troubleshoot issues within the California Community College application system and liaison technical support with Admissions Technicians. DISTINGUISHING CHARACTERISTICS: Dual Enrollment/Early College Specialist(s) must collaborate with high school and junior high faculty/counselors, staff and administrators. Within SBCC, the position leads and monitors work across multiple departments including Assessment, Transcript Evaluation Office, DSPS, Admissions and Records, Enrollment Services, and Counseling. The Dual Enrollment Program ensures the longevity and stability of dual enrollment pathways. Representative Duties ESSENTIAL DUTIES: Develop, coordinate, and participate in a variety of community outreach and recruitment functions that include implementing and conducting recruitment and outreach activities, recruitment visits, and other special events; coordinate, arrange and participate in ongoing school visits and events to recruit students and promote the College. Monitor the attendance, goals of participants; collaborate with students to develop and implement individual goals and strategies; assist students with enhancing a variety of skills related to student success activities; advise students concerning individual progress. Participate in travel and conferences to recruitment fairs to promote SBCC programs and services. Recruit, train, supervise and provide work direction to assigned student and hourly workers, peer advisors, consultants or other personnel assigned to the department; coordinate and schedule work hours and complete timesheets as assigned. Serve as a liaison for and coordinate communications and information between various departments, personnel, faculty, administrators, students, parents, high schools, colleges and various outside agencies; collaborate with others in the development and implementation of short-term and long term student plans, goals, objectives, calendars, services and activities. Assure proper and timely resolution of program issues, conflicts and discrepancies. Provide consultation concerning Dual Enrollment Programs related services; respond to inquiries, resolve issues and conflicts, and provide detailed and technical information concerning related courses. Coordinate the planning, facilitating, and implementation of events for prospective and new students, parents, and community members to provide information about the college, application process, SBCC policies and procedures, student rights and responsibilities, college support services and programs. Prepare and conduct workshops and formal presentations for Dual Enrollment/Early College program(s) to local community organizations, private and public schools and other recruiting sources as directed. Develop and deliver outreach marketing materials, pre-enrollment packets, and event advertising; manage website outreach information. Utilize designated software to identify student needs regarding the enrollment process; analyze enrollment status of incoming students; prepare and maintain a variety of related records and reports. Coordinate the compiling of information, preparation and maintenance of records and reports related to student goals and progress. Provide support to SBCC Adult High School/GED dual enrollment applicants, and inform of dual enrollment process for completing steps to enrollment and submission to Admissions and Records. Collaboration with District and High School site leads to plan and implement course offerings including numbers of courses per semester. Work with scheduling office to ensure accuracy of date, time and instructor of record; work with the assigned administrator to verify registration numbers for school sites to pay instructor and District stipends. Provide ongoing coordination for Summer bridge programs including managed enrollment support, and outreach. Work with various departments to coordinate book and mandatory fees grants for program participants. Develop programs to decrease gaps in access to and success in dual enrollment opportunities. Monitor data to assess interventions. Ensuring student success among economically disadvantaged; Ethnicity; First-Generation; Black or African American and HSI students. Monitor inventory levels of office and assessment supplies; order, receive and maintain an adequate inventory of supplies. Attend, participate and coordinate in assigned meetings, conferences and training sessions. OTHER DUTIES: Perform related duties as assigned. Education and Experience Any combination equivalent to: bachelor's degree with major coursework in sociology, social work, psychology or related field and one year experience working with secondary and post-secondary school-aged students in an educational setting. Understanding of and sensitivity to meeting the needs of the diverse academic, socioeconomic, cultural, disability and ethnic background of the student, community, and employee population. PREFERRED QUALIFICATIONS: Bilingual in English/Spanish 2+ years experience in an educational setting Experience working with K-12 and community college students LICENSES AND OTHER REQUIREMENTS: Possess a valid California State driver's license. Some positions in this classification may be required to serve the College as a Designated School Official. WORKING HOURS: Monday-Friday 8:00 am - 4:30 pm with some evenings and weekends 12 months per year, plus fringe benefits; 6 month probation period. All work schedules and work assignments are subject to change based on the needs of the College. SALARY INFORMATION: The current salary schedule range for the Enrollment Specialist - Dual Enrollment is Salary Table 29, Range 36, $76,932-$87,029. Nine step salary range continues to a maximum of $93,711. Initial placement based on experience with annual advancement to the next higher step. Categorical position subject to continued funding. Knowledge and Abilities KNOWLEDGE OF: Student guidance principles and practices Customer service Campus tours objectives Diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of students. Oral and written communication skills Interpersonal skills using tact, patience, and courtesy Modern office practices, procedures, and equipment Research methods and report preparation techniques Record-keeping techniques Correct English usage, grammar, spelling, punctuation, and vocabulary Knowledge of enterprise resource program (ERP) related to student data Operation of a computer and assigned software ABILITY TO: Participate in a variety of outreach, recruitment and new student orientation functions including program advisement, pre-enrollment, orientation and support services to facilitate, enhance and assure smooth student enrollment at the College Ability to effectively serve the needs of a diverse college work and student environment. Participate in providing consultation and assistance to prospective and current students, parents and the public concerning College admissions, enrollment, programs and services Participate in travel for outreach services Ability to work evenings and weekends when required for special events Assist program participants with obtaining and maintaining program enrollment Monitor the attendance, goals, and progress of program participants Understand and relate to students with special needs Learn department and program objectives and goals Interpret, apply and explain rules, regulations, policies, and procedures. Communicate effectively both orally and in writing and make presentations Establish and maintain cooperative and effective working relationships with others Compile and verify data and prepare reports Maintain records Compose correspondence and written materials related to assigned activities. Meet schedules and timelines. Operate a computer and assigned software. WORKING CONDITIONS: ENVIRONMENT: Office environment Driving a vehicle to conduct work Outreach and travel PHYSICAL DEMANDS: Able to operate a computer keyboard Seeing to read a variety of materials Sitting or standing for extended periods of time Hearing and speaking to exchange information and make presentations Mobility to reach various campus locations and to conduct tours Setting up and breaking down of tables, chairs, boxes, and display cases at events Pushing, pulling, carrying objects as required Occasional lifting of large quantities of recruiting materials and display equipment that may weigh up to 25 pounds GENERAL REQUIREMENTS (Upon Offer of Employment):
APPLICATION PROCESS REQUIRED APPLICATION DOCUMENTS: (The following required documents must be submitted electronically via the online application system.)
Additional Instructions: If you experience technical difficulties attaching any of your documents electronically, please contact Human Resources for instructions. If you do not have a scanner, there are commercial facilities available to assist you with this process. All required documents must be submitted with your electronic application by the application deadline or your application will be considered incomplete and will not be considered. Application Procedure: To be considered for this position, a complete online application including all required application documents (listed above) must be submitted via https://www.schooljobs.com/careers/sbcc by the application deadline (please see instructions to applicants). It is important that the online District Application form (Item #1) be complete and specific to fully indicate the education, experience and other qualifications of the applicant. "See Resume" is not acceptable. If you apply for more than one position, copies of all the required documents must be attached separately for each position. Applications and all documents submitted become the property of SBCC and are retained electronically. Accommodation for Applicants with Disabilities: If you are selected for an interview and need special services or facilities to participate in the interview, please contact Human Resources. Reasonable accommodation will be provided for applicants with disabilities who self-disclose. Selection Procedure: SBCC is an equal opportunity employer committed to nondiscrimination on the basis of national origin, religion, age, gender, gender identity, gender expression, race, ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, military and veteran status, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics, consistent with applicable federal and state laws. Reasonable accommodation will be provided for applicants with disabilities who self-disclose. - EQUAL OPPORTUNITY - TITLE IX EMPLOYER To apply, visit https://www.schooljobs.com/careers/sbcc/jobs/4733545/enrollment-specialist-dual-enrollment-categorical-position-subject-to-continue jeid-4e4a079c53eb434b8425b6ef5acf7d73 | |