Office Assistant - Part Time

IMA Financial Group
paid time off, paid holidays, 401(k)
United States, Massachusetts, Newton
Nov 18, 2024
This is a PART TIME opportunity, three (3) days per week. The Office Assistant provides administrative support to the IMA Boston team. Support ranges from clerical and logistical matters to document production and the effective use of office applications. The Office Assistant will respond promptly, thoughtfully, and effectively to changing work environments, changing priorities, and new situations. Additionally, the Office Assistant will possess the skills and ability to communicate effectively and appropriately with internal and external resources and is integral to the efficient workflow within the office environment. ESSENTIAL DUTIES: Administrative: * Maintain, order, and manage office supplies * Answer phones and distribute mail * Calendar management and personal tasks of Executive Vice Presidents * Schedule and coordinate meetings including room reservations and food order/delivery; on-site and off as required * Prepare travel options and book Executive Vice President travel * Ensure office space is clean and presentable Miscellaneous: * Ad hoc requests as needed * Provide support to the sales team * Assist Director of Operations with licensing requirements and filing * Assist sales team with LinkedIn searches * Assist with data entry projects as needed Skills: * Excellent customer service skills and exceptional attention to detail * Superior writing skills-grammar, punctuation, spelling and proofreading * Ability to communicate effectively and professionally * Work independently with a variety of individuals and teams * Demonstrates strong organizational and time management skills * Models professional appearance and demeanor in a business casual environment * Demonstrates discretion on confidential matters * Knowledge of the principles and practices within a technical/professional discipline Education & Certification: * High School Diploma or equivalent, Associates or Bachelor degree a plus * Minimum of 3 years of relevant experience * Advanced level computer literacy in Microsoft Office Suite and other programs Compensation & Benefits Being a part of IMA has its benefits. When you become part of the IMA family, you become eligible to take part in our valuable benefits and rewards package designed to benefit you, your family, and your life. Our plans are cost-effective, convenient and provide progressive ways for staying healthy, protecting loved ones, pursuing financial security and living a full and balanced life. This role is eligible for the following: Annual Performance Bonus, Stock Purchase, Medical Plans, Prescription Drugs, Dental, Vision, Family Assistance Program, FSA, HSA, Pre-Tax Parking Plan, 401(k), Life/AD&D, Accident, Critical Illness, Hospital Indemnity, Long Term Care, Short-term Disability, Long-term Disability, Business Travel Accident, Identity Theft, Paid Time Off, Flexible Work Options, Paid Holidays, Sabbatical, Gift Matching, Health Club Reimbursement, Personal and Professional Development. In addition to our robust benefits package, the final offer amounts will depend on a variety of factors, including the candidate's geographic location, prior relevant experience, and their knowledge, skills, and abilities. Why Join IMA? We've built a reputation for putting our associates first What if we told you that you could be an integral part of an entrepreneurial, expanding company, develop lasting relationships, earn competitive benefits, plus claim part ownership? It's this unique ownership business model that makes working at IMA so appealing. We work in teams. We sell in teams. We win and prosper as a team We provide support systems and resources that enable each of our associates to focus on what they do best. And as an independent company based in the Midwest, we're big enough to write business all over the world and small enough to implement your ideas quickly. We are recognized nationally as a leader in our industry 2020-2023Business Insurance Magazine Best Places to Work in Insurance 2023 Inc. Magazine's Best Workplaces 2023 Denver Business Journal's Best Places to Work 2022-2023 Connecticut TopWork Places 2021-2023 Inc. 5000's List of Fastest Growing Companies 2019-2022 Civic 50 Colorado Honoree Recognizing 50 Most Community-Minded Companies 2022-2023 Kansas City Business Journal's Best Places to Work 2021-2023 Charlotte Business Journal's Best Places to Work 2021-2023 Los Angeles Business Journal's Best Places to Work 2021-2023 The Salt Lake City Tribune TopWork Places 2021-2022 Puget Sound Business Journal's Washington's Best Workplaces 2021-2022 Wichita Business Journal's Best Places to Work, #1 in extra-largecategory 2021 Dallas Business Journal's Best Places to Work 2021 Alaska Journal of Commerce's Best Workplaces in Alaska This Job Description is not a complete statement of all duties and responsibilities comprising this position. The IMA Financial Group, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, The IMA Financial Group, Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.