Graduate Affairs Programs Director

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

Founded in 1965, the Samueli School of Engineering educates more than 5,000 combined, undergraduate and graduate students with an integrative approach that blends fundamentals, research and hands-on experience. The School's aim is to unleash innovation, create opportunities and inspire ingenuity. The School's faculty members are leaders in their disciplines who have achieved worldwide recognition for their research and dedicated teaching. The School includes six academic departments. Under the leadership of the Dean, the School pursues research that is timely, socially responsible and cutting edge, and works in partnership with industry, state, and federal agencies to promote the transfer of research to applications that benefit society.

The Office of Graduate and Professional Studies (GPS) serves prospective and current graduate students with the Samueli School of Engineering. Our office works closely with all departments and programs in the school, as well as with the Graduate Division. The office provides services including: recruitment and admission, general counseling and advice, graduate funding including fellowships, career development, graduation and conferral of degrees. The office serves as the final school-wide stop for approval of petitions, advancement to candidacy, degree conferrals and other academic processes.

Under the direction of the Associate Dean for Graduate and Professional Studies (GPS), the Graduate Affairs Programs Director is responsible for the coordination, implementation the management of the Henry Samueli School of Engineering Graduate programs, including management of all graduate student administrative services, and all operations supporting graduate students in the school.

On the academic side, the Graduate Affairs Programs Director oversees short- and long-range planning, and establishing goals and policies to meet UC and UCI growth trends and targets including population demographics, fiscal constraints, and legislative, system-wide, and UCI rules and regulations. Supervises, trains, and evaluates student services advisors. Provides technical assistance to advisors on complex issues such as exceptions to policy, recommendations to change department and program policy, and decision-making approval on precedent-setting actions. Oversees counseling to students involving a variety of student issues such as admissions, degree requirements, international student support, student programming, student intervention, capstone, thesis, and dissertation preparation, and degree conferral. Participates with the Associate Dean in the development and monitoring of policies and procedures for Graduate Student Affairs operations. Represents the school graduate student services function on committees and other organization entities. Manages catalogue revisions, new course proposals and revisions, program modifications. Leads and coordinates career services for all graduate students in the school.

On the operations side, the Director interfaces and coordinates with department, school, and campus administrators to support graduate student funding, including but not limited to: internal and external fellowships, graduate student employment GSR and ASE contracts and implementation, multi-year funding packages and guarantees, transition and bridge funding, matching institutional support for grants as it relates to student services. The director also supports or coordinates all functions related to graduate students: industry and alumni relations, communications (including news and websites), events planning, data tracking and analysis (including but not limited to admissions, enrollment, graduation, placement and alumni, financial support, and rankings).

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $80,000- $96,500 (Annual).

Required:

• Knowledge of advising and counseling techniques.
• Knowledge of common University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
• Skills in monitoring / assessing people, processes or services, to make improvements.
• Skills in project management, social perceptiveness to be aware of others' reactions and understanding why they react as they do. Proven ability to identify stakeholders, assess their needs and concerns, and engage them in change initiatives to achieve buy-in and support.
• Ability in problem identification and reasoning. Ability to think strategically, anticipate consequences, and develop innovative solutions to achieve objectives.
• Ability to develop original ideas to solve problems using persuasion and leadership.
• Multicultural competencies; ability to work with diverse populations.
• Advanced verbal and written communication skills. Ability to adapt communication and influence strategies based on situational dynamics and organizational context.
• Proven experience with student data analysis, with a strong understanding of reporting methods and tools.
• Skill in providing effective training and development.
• Demonstrated effective staff supervision skills.
• Experience in developing and managing budgets, forecasts, and financial plans to support organizational goals and strategic initiatives.
• Skill in influencing others without formal authority, using persuasive communication and negotiation techniques to drive change. Strong conflict resolution skills to address resistance and barriers to change constructively and collaboratively.
• Demonstrated experience with creating and implementing graduate student career development programs.
• Bachelor's degree in related area and / or equivalent experience / training
• 4-6 years Advising and counseling graduate students. Direct supervision of others Working in a University setting supporting graduate programs.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.