Meeting and Events Specialist

Meeting and Events Specialist

Position Highlights:

• Position: Meeting and Events Specialist
• Location: Evanston or Warrenville, IL (flexible)
• Full Time
• Hours: Monday-Friday, 8am - 4:30pm
• Required Travel: As needed for meetings

Job Summary:

The Meeting & Event Specialist is responsible for independently designing and executing enterprise-wide events and activities-such as town halls, executive meetings, holiday celebrations, Hospital Week, and Medical Group Annual Meetings-that align with and support Endeavor Health's strategic goals. This position will lead a Special Event Squad to exercise discretion in making decisions related to event strategy, theme development, and vendor selection. This trusted individual will work with the Internal Communications Director and act as the primary liaison between the organization's leadership and event stakeholders, providing strategic insights and recommendations to enhance event effectiveness and foster organizational cohesion.

This position reports to the System Director of Internal Communications and Engagement and collaborates closely with the Chief Marketing Officer to establish and execute impactful, strategically aligned events.

You will be an integral part of our team, scheduling and managing meetings and events for Marketing & Communications leaders, as well as leading in the planning, coordination, and execution of various system events.

What you will do:

• Event Planning: Collaborate with Director of Internal Communications and Marketing & Communications leads to produce and deliver team member targeted events in alignment with system initiatives e.g. Bi-annual CEO 'State of the Union' presentations, CEO town halls, Hospital Week, Holiday Celebrations, Medical Group Annual Meetings, etc.
• Develop event concepts, themes, event plans - including timelines, budgets, checklists and meeting material development.
• Venue and Vendor Support: Leads the research and evaluation for potential event venues. Support vendor coordination by gathering quotes, reviewing contracts, and maintaining vendor relationships.
• Logistical Support: Organizes event logistics such as scheduling meeting rooms, ordering food, room set up, AV requirements and testing, guest lists, transportation arrangements, recruiting volunteers, equipment setup, requesting/tracking/processing of POs and invoices for meetings and events, etc.
• Marketing Assistance: Works collaboratively to create event materials, including PPT slides, social media content, email campaigns, flyers, etc.
• On-site Support: Participate in venue selection, general setup and coordination of activities during events. Provide on-site support to ensure the smooth flow of the event. Requires comfort-level for travel across the system geography.
• General meeting calendar coordination for Marketing leadership team
• Learning and Development: Be curious and open to new ideas and opportunities to create new ways for team members to connect and deepen relationships.

What you will need:

• Education: Bachelor's Degree or equivalent experience
• Certification:
• Experience: 5+ years of experience in project management, meetings & event management, hospitality, marketing, or a related field. Experience scheduling and managing day-to-day meetings for senior leaders

• Unique or Preferred Skills:
  • Strong organizational skills and attention to detail.
  • Effective communication skills, both written and verbal.
  • Ability to work collaboratively in a team environment.
  • Expert proficiency in virtual meeting technology platforms, Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Presentation development e.g. PPT slides, detailed charts/graphs and visual storytelling including photos, graphics; ability to manage dynamic presentations including animation and video/audio files.
  • Flexibility to work on evenings and weekends as event schedules require.
  • Ability to multi-task and manage many work streams simultaneously - likes the adrenaline of being part of a fast-paced team.
  • Desire to drive change and adapt and grow as part of an evolving, energetic organization.
  • Self-starter, solution-oriented, collaboration with a positive, can-do attitude.
  • Experience working in a decentralized, multi-location organization.
  • Passion for events and meeting management - from day-to-day meetings to large, cross-functional events to virtual and hybrid gatherings.

Benefits (For full time or part time positions):

• Career Pathways to Promote Professional Growth and Development
• Various Medical, Dental, Pet and Vision options
• Tuition Reimbursement
• Free Parking
• Wellness Program Savings Plan
• Health Savings Account Options
• Retirement Options with Company Match
• Paid Time Off and Holiday Pay
• Community Involvement Opportunities

Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals - Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) - all recognized as Magnet hospitals for nursing excellence. For more information, visit www.endeavorhealth.org.

When you work for Endeavor Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential.

Please explore our website (www.endeavorhealth.org) to better understand how Endeavor Health delivers on its mission to "help everyone in our communities be their best".

Endeavor Health is committed to working with and providing reasonable accommodation to individuals with disabilities. Please refer to the main career page for more information.

Diversity, equity and inclusion is at the core of who we are; being there for our patients and each other with compassion, respect and empathy. We believe that our strength resides in our differences and in connecting our best to provide community-connected healthcare for all.

EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.