Accounts Payable Specialist

Odyssey Systems is currently looking to hire an Accounts Payable Specialist at our Corporate Headquarters in Wakefield, MA. In this role, the ideal candidate will support our Accounting and Finance team with vendor invoices, employee travel expenses, weekly check runs, and administer the corporate credit card account. This role will support the overall Odyssey Team and work cross-functionally with geographically dispersed team members. Recent college graduates with internship experience are encouraged to apply!

Duties include, but not limited to:

Prepare vendor invoices, review for proper account coding and approval.
• Enter approved vendor invoices into the accounting system.
• Review and process employee travel and business expense reports in Chrome River Expense System.
• Prepare weekly Accounts Payable vendor and employee disbursements.
• Record vendor manual payments.
• Create new vendor records, ensuring proper tax documents are received.
• Create new vendor employee records.
• Maintain Accounts Payable electronic files.
• Review and reconcile vendor statements.
• Communicate with vendors for invoice inquiries and employees for travel expenses support.
• Administer the corporate Mastercard account, submit requests for new accounts, prepare the monthly account reconciliation, close accounts for terminated employees, create weekly transaction file, enter monthly statement, create new account list monthly.
• Maintain the department email account for invoices and inquiries.
• Record sales and use tax accrual from vendor invoices and employee indirect business expenses when applicable.
• Assist accounting management to maintain and prepare annual vendor 1099 tax forms.

Citizenship: Must be a US citizen

Minimum Required Qualifications

Education: Associates degree in finance, accounting, or business

Years of Experience: Two (2) to three (3) years of experience in an accounting or finance role

Preferred Qualifications

Education: Bachelors Degree in Accounting, Finance, or Business

Years of experience: At least one year of experience in an accounting, finance or business setting or internship in similar roles

Technical Skills

• Must be proficient in MS Excel
• Ability to work independently, prioritize work, meet daily, weekly, and monthly deadlines
• Ability to multi-task within a fast-paced working environment
• Prior experience with Deltek/Costpoint accounting system is preferred
  
• Prior experience with an electronic employee expense report system, Chrome River experience is preferred
  
• Prior experience with government contractor travel expense report processing is preferred

Interpersonal Skills

• Strong written and verbal communication skills
• Professional demeanor

Additional Information

Location: Wakefield, MA

Remote, Onsite, or Hybrid: Hybrid role, must be local to the surrounding area

#LI-DM1

Odyssey Systems Consulting Group, is an innovative small business committed to providing world-class technical, management, and training support services to government and public sector clients. We focus on people, processes, and performance to deliver superior results. Since our inception in 1997, our commitment to mission success and customer satisfaction has been recognized with exponential growth and exceptional past performance ratings. We accept challenging assignments and drive projects from the planning stages, through implementation, and into operations and support.

Please note: Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities