Office Administrator

Are you a hard-working individual, looking for the opportunity to carve out a successful career in an organization where the spirits of family and hard work share equal billing? If so, the companies of UFP may be a good place for you! We are committed to rewarding skill, perseverance and an entrepreneurial attitude with opportunities for growth. Intrigued? Read on to learn more!

Job Summary

The Office Administrator will coordinate office activities and operations while providing clerical and administrative support to management.

Supervisory Responsibilities

Works under immediate supervision; relies on instructions and pre-established guidelines to perform functions of the job; job functions do not typically require exercising independent judgment.

Principle Duties and Responsibilities

• Directs office activities and functions to maintain efficiency and compliance with company policies.
• Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
• Maintains office supplies inventory.
• Assists with accounting functions in accordance with established procedures and company policy.
• Assists with time and attendance monitoring and submitting bonuses and hours to the payroll department on time for processing.
• Assists with maintaining records, documentation, and files, particularly more complex or sensitive files such as employee files.
• Completes special projects as needed.
• Performs other related duties as assigned

Required Skills / Abilities

• Ability to act with integrity, professionalism, and confidentiality.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Basic understanding of how to operate standard business equipment.
• Proficient with Microsoft Office Suite or related software.

Education and experience

• High school diploma or equivalent with experience in administration / accounting.
• Minimum of one year of experience in office administration or related areas.
• Working knowledge in the use of computer and business-related software, including Microsoft applications (Excel, Word and Outlook).
• Working knowledge of Microsoft Reflections software preferred but not required.
• Working knowledge of various office equipment (computer, scanner, etc.)

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.