Physical Plant Coordinator FT

Working at IRSC has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, IRSC offers a benefits package:

Wellness Wonders: Dive into a world of well-being with perks that nourish your body and soul. Health benefits designed to support your fitness, mental well-being, and overall happiness are waiting for you.

Retirement Radiance: Picture your future shining as bright as your career! Our retirement benefits are designed to turn your golden years into a sunlit oasis. With robust plans and strategic investments, we're planting the seeds for your retirement bliss.

Generous Time-Off Universe: Recharge and rejuvenate with ample vacation time, ensuring you return to work with newfound enthusiasm.

Career Launchpad: Propel your career forward with projects that are not just tasks but missions, shaping industries and driving change.

Are you detail-oriented, organized, and passionate about making an impact behind the scenes? As a crucial member of the Physical Plant Department, you'll be the backbone of daily operations, ensuring everything from supply orders to budget tracking runs seamlessly. Support the Director, coordinate with vendors, and interact with departments across campus to keep our college's facilities operating at their best. If you're ready to bring efficiency, energy, and precision to this essential role, join us and help create an environment where students and staff thrive!"

QUALIFICATIONS, KNOWLEDGE, AND SKILL REQUIREMENTS:

The qualifications and skill requirements for this position include:

• Minimum of five (5) years of proven work experience in all areas of office administration;
• Possess proven computer skills, including experience in all Microsoft Office applications;
• Be proficient and able to operate a variety of office machines;
• Possess the judgment and ability to interact diplomatically with the public, support staff, and College administrators in a professional, diplomatic, timely, and confidential manner;
• Possess strong organizational skills;
• Ability to communicate effectively - both verbally and in writing - with emphasis on effective use of the telephone, including telephone etiquette;
• Ability to multi-task in a busy work environment and pay close attention to detail with other responsibilities and distractions;
• Ability to work independently with minimal supervision.
• The following is preferred:
  • Associate's degree or equivalent.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

The essential job functions and responsibilities for this position include, but are not limited to:

• Completing all general clerical and office tasks for the Physical Plant Department;
• Assisting the Director of the Physical Plant in the daily operations of the Physical Plant Department;
• Completing requisitions and purchase orders for the Physical Plant Department;
• Accurately and efficiently entering and completing data entry into the IRSC computer system.

SPECIFIC DUTIES AND RESPONSIBILITIES:

The specific duties and responsibilities for this position include but are not limited to:

• Maintaining the Physical Plant Department master filing system;
• Ordering supplies for the main campus and construction materials year-round for the smooth operation of the College's daily operations;
• Maintaining account balances and managing purchase orders;
• Tracking expenditures and maintaining budget records;
• Possessing personal skills to interact regularly with off-site centers and all other departments;
• Acting as liaison with campus vendors;
• Prioritizing incoming calls for maintenance staff based on knowledge of administrative duties and institutional organization;
• Fielding and dispatching radio/mobile calls to appropriate field personnel;
• Completing other duties and responsibilities as assigned.

PHYSICAL REQUIREMENTS:

This position requires an ability to sit, stand, walk, bend, lift, reach up, stoop, and carry items occasionally in excess of twenty-five (25) pounds. It also requires manual dexterity to operate standard office machines, such as, copier, fax, telephone, and other equipment as necessary. IRSC expects its employees to follow proper safety standards while employed by the College.