Senior Program Coordinator

Rutgers University

United States, New Jersey, Newark

Nov 06, 2024

Position Details

Position Information

Recruitment/Posting Title	Senior Program Coordinator
Job Category	Staff & Executive - Administrative & Support
Department	Graduate School - Newark
Overview	The Graduate School-Newark provides personalized academic support for approximately 650 Rutgers students enrolled in 29 doctoral, master's, and dual degree programs in Newark. Our school ensures rigorous academic standards, fosters interdisciplinary collaboration between graduate faculty and students, and oversees innovative professional development initiatives that prepare graduate students to succeed in both academic and non-academic careers.
Posting Summary	Rutgers University- Newark (RU-N), an urban public research university and anchor institution located in Newark, New Jersey, a city of promise, is seeking a Senior Program Coordinator. The Graduate School-Newark provides personalized academic support for approximately 650 Rutgers students enrolled in 29 doctoral, master's, and dual degree programs in Newark. Our school ensures rigorous academic standards, fosters interdisciplinary collaboration between graduate faculty and students, and oversees broad-based, robust professional development initiatives that prepare graduate students to succeed in both academic and non-academic careers. Reporting directly to the Dean of the Graduate School-Newark (GS-N), this position oversees day-to-day programmatic operations and administration, including developing and coordinating program activities, managing facilities, budget, staff, ensuring an inviting atmosphere for students, faculty, administrators and other Graduate School stakeholders, and ensuring seamless operations and interactions between the Graduate School and the other co-located units on the Third Floor of Dana Library. The position will be fully responsible for contracting any services needed for program execution, including serving as liaison to current contract representatives (e.g., Powner Coaching, RPV Project Management for Grad Students, IGSI facilitators, etc) and outreach to new contractors; researching and making recommendations for adaptations to existing or adding new programs; strategic communications (e.g., social media, web development and maintenance); and overseeing logistics associated with all programs. This position is responsible for and not limited to the following: Project management and liaison for school programmatic initiatives, including the Summer Undergraduate Research Institute, the Dean's Dissertation Fellowship Program, the Graduate School-Newark Professional Development Series, the Southern Regional Education Board Fellowship Program, and the Responsible Conduct of Research initiative. Acts as grants administrator, identifying and disseminating funding opportunities, and liaising with Grants Office and Office for Research to ensure grants compliance and management. Assists in the preparation of unit's grant applications and awards, together with the Dean. Assists in the coordination of all routine and special events such as hooding ceremony, commencement, alumni events, workshops/webinars, and other special projects as needed. Coordinates calendaring, travel, and conference-related logistics for domestic and international sites for the Dean and School. Assists in monthly budget reconciliations, tuition remission / other awards, and other budget-related tasks as needed. Performs professional-level work that requires knowledge of program coordination and higher education administration, including the structure, organization, and function of graduate schools. Completes all work consistent with a broad understanding of the mission, vision, role, and goals of the Graduate School, as well as supporting the responsibilities of the Dean.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
FLSA	Exempt
Grade	05
Position Salary
Annual Minimum Salary	65741.00
Annual Mid Range Salary	81857.00
Annual Maximum Salary	97972.00
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping, and/or report writing. Requires a minimum of 2 years related experience. Also requires good communication skills and computer literacy.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Must possess excellent communication and interpersonal skills. Must have the ability to handle a fast-paced work environment and to prioritize tasks effectively. Ability to work effectively among professional colleagues and students from different backgrounds required. Must be resourceful in resolving various issues that may arise, work independently with minimal supervision, and be a proactive problem-solver. Demonstrated efficiency in high-level office management techniques. Knowledge of MS Office suite, superior organization and interpersonal skills a must. Executive-level discretion and judgment required.
Preferred Qualifications	Five years experience working in a University setting preferred
Equipment Utilized	Familiarity with Qualtrics, Microsoft Office Suite, Canva (Graphic Design), TypeForm required
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	24ST2498
Posting Open Date	11/06/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement