Academic Department Coordinator - Environmental Studies

Amherst College
United States, Massachusetts, Amherst
6 East Drive (Show on map)
Nov 06, 2024
Academic Department Coordinator - Environmental Studies Amherst Campus Part Time JR5560 Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff. Job Description: Amherst College invites applications for the Academic Department Coordinator in the Department of Environmental Studies. The Academic Department Coordinator is a part-time, year-round position (20 hours per week) and the hourly pay is between $27.00-$30.00/hour commensurate with experience. Given Amherst's distinction as one of the most diverse liberal arts colleges in the country, the successful candidate will demonstrate the ways in which they bring value to and will work towards supporting a broadly diverse community. Provides comprehensive administrative support in all areas of operation in the department. Performs a wide range of detail-oriented tasks in a fast-moving environment. The administrative support areas for the department include the following: support for the chairs and faculty in carrying out the department business; curricular support; event management; budget and purchasing support; financial transactions and student employment coordination; communications and office management. Serves as the first point of contact for the department on campus and is required to work on campus 80% of their weekly hours when classes are in session. Summary of Responsibilities: This list is not intended to be all inclusive. Employees may perform other duties as requested to meet the ongoing needs of the college. Administration of Departmental Business Support the chairs and faculty in carrying out departmental business according to the academic calendar Coordinate and attend departmental meetings, prepare relevant materials, and take meeting minutes as appropriate Assist in reappointment, tenure, and promotion processes, including by managing the course evaluation and retrospective letter process for tenure-line faculty, maintaining records, and preparing materials for review Assist in faculty searches, including coordination of search process logistics Support faculty and chair with occasional administrative items such as equipment requests, external reviews, etc. Coordinate department's annual prizes and fellowships for majors Curricular and Major Support Serve as a first point of contact for the Environmental Studies Department Assist in coordinating scheduling and listing of Environmental Studies courses, including updating course information in the Course Catalog, CPI/EMS, and Workday Assist with course support and logistics, including preparation of course materials, field trips, and guest lecturers Administer majors' records, including declarations of the major, progress in the major, petitions for exceptions and assigned advisor Assist with student independent research projects, thesis and capstone logistics Communicate between the department and the registrar's office regarding courses, majors, graduating seniors, annual prizes, and other academic matters Event Management Assist with the planning and execution of events: Coordinate venues, receptions, and publicity for departmental events, process receipts and reimbursements for student-led events Coordinate honoraria, travel reimbursements, ground transportation, and accommodations for guest speakers Budget Support, Financial Transactions, and Student Employment Administer and track expenses for departmental and gift accounts; reconcile monthly expenses; and monitor balances in Workday Process purchase orders, invoices, and reimbursements Monitor budgets in collaboration with the department chairs and director of academic finance Coordinate and maintain student employment (teaching and research assistants, research fellows) and other casual hiring Communications and Office Management Maintain departmental website, newsletter and announcements, and electronic record keeping Coordinate the schedules of and stock supplies (including printers) in common space(s) Serve as the liaison between the department and a diverse community of students, faculty, and staff across campus, the Five College community, and the public Maintain a welcoming, inclusive, and respectful study and work environment Perform other duties/functions as requested Qualifications: Required High school degree or equivalent One year of related experience Strong written and verbal communication, interpersonal, time-management, organizational, and diplomacy skills Ability to take initiative, work independently, and work collaboratively Demonstrate a high level of attention to detail Sensitivity to issues of confidentiality Familiarity with Google Workspace and/or Microsoft Office (or similar platforms) Experience or willingness to work collaboratively with a diverse community Preferred Associate's or Bachelor's degree Accounting and/or budget management skills Three years or more of related experience at a higher education institution Experience working with Workday or other ERP software Amherst College offers many opportunities for professional growth and development, continued learning, and career advancement. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Benefits are an important part of our overall compensation, so it is critical that you review all of the options to ensure it meets your total compensation requirements. Click here for Benefits Information. Interested candidates are asked to submit a resume, cover letter, and the names and contact information for professional references online at https://amherst.wd5.myworkdayjobs.com/Amherst_Jobs. Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees should apply by clicking on the Jobs Hub icon from their Workday home screen.) Candidates submitting applications by November 15th will be assured full consideration. Review of applications will continue until the position is filled. To apply, visit https://amherst.wd5.myworkdayjobs.com/en-US/Amherst_Jobs/job/Amherst-Campus/Academic-Department-Coordinator---Environmental-Studies_JR5560 jeid-45646bd798f3454e8c4b6f762e54bcc9