Grants & Contract Manager 1 - Department of Medicine Pre-Award Team

9341GG - G&C Manager 1 - Pre-Award Manager
Job Summary:
The Pre-award Manager will manage and oversee the Department of Medicine pre-award processes for the preparation and submission of internal and external grant proposals, ensuring adherence to institutional and sponsor guidelines. The Department of Medicine submits a significant number of proposals annually, resulting in 400 awards generating $78M in total sponsored funding, including $48M from NIH. This role plays a critical part in supporting the department's research mission and ensuring compliance throughout the pre-award process.
This role reports to the Senior Manager of Research Strategy and Operations within the Department of Medicine in close partnership with the Medical School's Pre-Award and Proposal Development Services to ensure consistent practices across departments. The Pre-award Manager will also be responsible for developing proposal submission strategies, leading a team of 4 pre-award staff, and providing direct support to faculty and research staff.

Key Responsibilities:
* Pre-Award Operations (15%): Partner with the Medical School's Pre-Award services to ensure alignment and optimization of tools, templates, and workflows. Track and monitor proposal submission metrics, providing regular reports to leadership. Collaborate with other departments and institutions for large, multi-disciplinary grant applications.
* Team Leadership (30%): Lead and supervise a team of 4 pre-award staff, providing mentorship, training, and performance oversight. Ensure smooth coordination of workload, compliance with policies, and support for all stages of the proposal development process.
* Compliance (15%): In strategic collaboration with the Medical School's Pre-award Development Services ensure all submissions comply with sponsor regulations, university policies, and federal guidelines. Maintain up-to-date records of NIH and other sponsor-specific requirements and changes in funding policies.
* Proposal Development & Award Management (40%): Work closely with faculty, postdocs, and other researchers to develop high-quality grant proposals. This includes reviewing proposal guidelines, preparing budgets, ensuring compliance with institutional and sponsor requirements, and tracking submissions. Assist in managing non-financial aspects of grant awards, such as interim progress reports and no-cost extensions. Address issues related to re-budgeting, carry-forward requests, and personnel changes.

Work Arrangement:
This position offers a hybrid work arrangement, with a minimum requirement of 3 days on campus each week. The Department of Medicine retains the right to adjust the flexible work agreement based on operational needs.

Required Qualifications:
* Bachelor's degree with at least 6 years of experience in pre-award management, or a combination of related education and work experience totaling 10 years.
* Proven experience with NIH award management, including preparation of human subjects documents.
* Ability to manage multiple, deadline-driven projects simultaneously, with strong prioritization skills.
* Exceptional communication skills, including the ability to engage with diverse groups across all levels of the organization.
* Proficiency in tools like Microsoft Office Suite, Google Suite, and Adobe Acrobat.
* Demonstrated leadership, problem-solving abilities, and customer-service orientation.

Preferred Qualifications:
* Experience working in higher education institutions or research-intensive environments.
* Proficiency in electronic proposal submission systems such as Grants.gov, ProposalCentral, and UMN's MN-EGMS.
* Familiarity with University of Minnesota policies, procedures, and resources.
* Experience managing and developing a team of pre-award professionals.
* Strong organizational and communication skills, with the ability to navigate complex projects involving multiple stakeholders.
* Proven Independent initiative, accountability, and ability to lead collaborative teams.

Pay Range: $79,652 - $115,000; depending on education/qualifications/experience

Time Appointment: 75%-100% Appointment

Position Type: Faculty and P&A Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

This position will remain open until filled.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).

About the U of M Medical School:

Committed to innovation and diversity, the Medical School educates physicians, scientists, and health professionals; generates knowledge and treatments; and cares for patients and communities with compassion and respect. We value excellence, inclusiveness, collaboration, and discovery.

The mission of the regional campus located in Duluth is to be a national leader in improving healthcare access and outcomes in rural Minnesota and American Indian/Alaska Native (AI/AN) communities. In partnership with CentraCare, the regional campus in St. Cloud offers a wide range of patient experiences throughout students' education in Greater Minnesota and prepares them to become exceptional clinicians and leaders for rural and immigrant populations.

Founded in 1888, the University of Minnesota Medical School has three campuses. A four-year MD program and the MD/PhD program are located on the Twin Cities campus in addition to MD programs at regional campuses in Duluth and St. Cloud.